Seeing your company grow beyond initial business ideas is one of the most exciting things you can experience. That said, you also quickly see how parts of the business, like organization, processes, and finances can slip. This is where stress or burn out can happen if you don’t get a handle on things. Let’s take a look at some simple, smart ways to keep your business organized.
Get Help from the Outside
Many companies (new and seasoned) choose to outsource as a viable option when things grow or get burdensome on the current staff. In many cases, this option makes processes less expensive and creates a broader potential to do even more business. There are plenty of ways in which to do this, such as comprehensive project management support done through managed IT services or going to business coaches to inspire and motivate you.
Get Everybody on the Same Page
An established company will likely have systems and processes in place, but that doesn’t mean they always work. A part of creating a smooth flow is to make sure everyone is on the same page with training and process execution. As an owner, it’s your responsibility to make sure this happens. You want your staff and everyone involved with your company to understand what your goals are and what you deem most important. When the whole crew gets on board, your business will stay organized and on track.
Hiring the right people from the beginning is one way to help keep the ball rolling in the right direction. Consider who you are as a businesswoman and what culture your business represents. You know you have communicated this well when your employees and visitors feel and convey this in their actions.
Ensuring that everybody stays on the same page, especially in terms of processes, as well as the bigger picture, can help to develop a stronger business entity. Make sure everyone not only understands what the business is striving for but also how they fit into the mix. Do they have a future there? Is there daily growth potential?
Staying organized can be a challenge for some business owners, especially if being structured isn’t one of their personality traits. In this case, it helps to use tools that keep you organized…ones that are interesting and keep your attention. Choose software, journals, calendars, or visual aids to help streamline your schedule. Be creative with this if you are a creative person.
There are other types of tools to help communication and other processes as well. Things like dictation software, networking tricks, and shared work plans can all be valuable to a growing company. A business consultant may be able to help you see some areas where you could work smarter.
Don’t Put Off Tasks and Projects
Some of you business women out there are chronic procrastinators. Don’t deny it…
I know I’ve put off important tasks at times because I didn’t want to do them or they were too boring. However, I quickly learned that this behavior only makes running a business harder and more stressful later on. One thing I do to keep my tasks and projects in order is to prioritize them in list form. I can plainly see the most important tasks all the way down to the things that can be put off.
Additionally, letting projects and tasks pile up is contagious. You’ll want to show your employees that you know how to get things done in a timely manner on a regular basis. They will follow your lead as you keep your desk, office, and/or building neat and organized.